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Dv TDM - Enterprise Document Control for CAD and Office

 

Viewing and Markup

Built-in Viewers - View over two hundred types of documents and drawings in our viewer without requiring the native application thus saving money. Print the drawing with the markups or convert it to PDF. View multiple layouts, model space, and xRefs. You can also turn layers off, set pen tables, etc. You are in control! Additional third party viewers can be configured for special files types.

Markup / Redline - View and markup over two hundred types of documents and drawings in our viewer without requiring the native application. Print the drawing with the markups or convert it to PDF.

Watermarks - Watermarking is an effective way of maintaining the security and integrity of documents.

Compare Images - Overlay and compare DWG, DGN, PDF, JPEG and more! You can easily view changes between two drawings in seconds without opening the files side-by-side and trying to figure out what has changed. View all versions of a drawing in a search, then tag two versions and compare them in the viewer.

 

Document Lifecycle

Document Lifecycle Actions - Use screen buttons to check documents out for editing. Documents that are checked out are backed up in the system and can be viewed (not edited) by other users until checked back in. Documents can be checked out to the local drive or remain on the server. Document can be checked back into the system. Dv TDM automatically records these and other actions. Revisions of documents can automatically be created.

Graphical Workflow - Visually plan and implement a document life cycle event or process flow by simply drawing lines. Dv TDM does the rest, streamlining your workflow for greater efficiency. Design an unlimited number of workflow reports to manage your workflow process. Our easy-to-use workflow designer allows you to set up email notifications with timers and instructions. Team members and supervisors can also be set up with notifications to keep up with changes on project documents.  VIDEO... 

Route Documents or Drawings - Dv TDM will route links to drawings using it's built in Workflow engine to ensure QA and document distribution stages are completed correctly.

Revision History - Click a button to quickly see all prior revisions of a document or drawing. Then, view it in the viewer or tag two of drawings and compare the differences.  MORE... 

Knowledge Groups - The built-in knowledge group functionality can act on action triggers and notification events to keep individuals or groups up-to-date on critical actions that occur during a document's life cycle.  MORE... 

Archiving - Completed or old projects can be archived to CD’s or DVD’s quickly and accurately with complete indexing.

 

Searching and Retrieval

Index Searching - Search for any combination of index values to retrieve documents.  MORE... 

Content Searching - Search for any content inside a document, including Office, CAD, emails, PDF and more. Content search can even be performed in combination with index searching.  MORE... 

Relational Many-to-Many - Can be tailored so that document/drawing records can be indexed to reflect a many-to-many relationship.

MS SharePoint Integration - Dv SharePoint is an add-on for Dv TDM that integrates Dv TDM into MS SharePoint as a searchable collection. It allows SharePoint users to optionally include the Dv TDM managed documents in the search results queried from SharePoint.  MORE... 

GIS Integration - Dv Geospatial is an add-on for Dv TDM that offers users a robust, location-based data management application, which provides fast, secure, and cost-saving access to your information asset base. It provides all the capabilities of an advanced Geographical Information System (GIS), while fully integrating with Dv TDM to supply an expanded set of record/document management tools. Dv Geospatial delivers an intuitive, map-based, enterprise wide Document, Drawing & Asset Management System, all in a single, highly-extensible interface.  MORE... 

 

Graphical User Interface

Customized User Interface - Design your screens, add your logo and change your colors easily with the built-in screen painter. Everything is configurable to the way you do business.  MORE... 

User Profiles - Grouping users into common functionality/security access. Set up profiles with customized user templates to control the user's functionality. New users can easily be assigned a profile with pre-configured security and user interfaces.

Web Interface - Dv Web is an add-on module that allows users to access Dv TDM though Internet Explorer, a web browser window (thin client) instead of from a desktop computer with Dv TDM installed (thick client). It uses the same license pool as those purchased for the desktop client.  MORE... 

Thumbnails - Provide a small snapshot of the document for quick visual identification.

List Tab Sorting - Sort the list by any column and browse data. Find out what is late, who has it, and send them a notification.

Tagging - Tag records or projects and instantly perform actions, including email, distribute, archive, export, convert etc.

Interface Security - Disable (hide) menu and toolbars commands for specific user groups. This provides for allowing your business partners access to your system with them having functionality you don’t want them to have. It is so granular that you can control every single menu option.

Relational Many-to-Many - Can be tailored so that document/drawing records can be indexed to reflect a many-to-many relationship.

 

Security

Audit Trail - Captures and reports on user events and actions.

Document Security - Unlimited levels of security are managed by a users' log in.

User Profiles - Grouping users into common functionality/security access. Set up profiles with customized user templates to control the user's functionality. New users can easily be assigned a profile with pre-configured security and user interfaces.

Interface Security - Disable (hide) menu and toolbars commands for specific user groups. This provides for allowing your business partners access to your system with them having functionality you don’t want them to have. It is so granular that you can control every single menu option.

Watermarks - Watermarking is an effective way of maintaining the security and integrity of documents.

 

New Documents and Importing

Drag & Drop - Drag multiple documents into a folder and everything happens in an instant! -Files are copied (or moved) to the correct location on the server or local drive. -Files are indexed for content search and a thumbnail is generated. -Metadata is populated (project number, discipline, document number, title block fields, and much more!).

Application Integration -Incorporate your Office & AutoCAD templates to further streamline the input of key index record data and reduce duplicate entry of certain data.  MORE... 

Importing - Wizard driven importing of data from many sources, including CSV, Excel, databases, etc.  MORE... 

Attribute Mapping - Map document data properties and elements to Dv TDM index fields to automate data population to newly created document records.  MORE... 

Submittals - Several methods for receiving groups of documents as well as accompanying data sheets.

Reference File Management - Easily identify and manage AutoCAD and MicroStation drawings with their associated reference files and the location of the xRefs.  VIDEO... 

 

Distribution and Exporting

Transmittals - Distribute documents with complete history. Document and Drawing packages can be sent out via email, FTP, or printed. A PDF transmittal cover sheet is generated automatically and included with the email.  MORE... 

Binding – Prepare packages of documents and drawings and select the many options available such as binding the Drawing xRef prior to sending them out via the Dv TDM automated transmittal feature.

Email Document Links - Dv TDM has the ability to email documents or links to documents as one of many methods of distribution.  MORE... 

Exporting - Instantly move or copy the data to another server, a DVD, or an FTP site.

Archiving - Completed or old projects can be archived to CD’s or DVD’s quickly and accurately with complete indexing.

 

Reporting

Reports - Customizable using our internal report writer or Crystal Reports. Report on any combination of database fields and calculate operations in the Dv TDM database. Standard reports include Audit History, List Results, Workflow Status, and more. Customized reports can be designed for percent complete or any document related reports currently generated by your organization.

Audit Trail - Captures and reports on user events and actions.

 

CAD Specific

Compare Images - Overlay and compare DWG, DGN, PDF, JPEG and more! You can easily view changes between two drawings in seconds without opening the files side-by-side and trying to figure out what has changed. View all versions of a drawing in a search, then tag two versions and compare them in the viewer.

Reference File Management - Easily identify and manage AutoCAD and MicroStation drawings with their associated reference files and the location of the xRefs.  VIDEO... 

Binding – Prepare packages of documents and drawings and select the many options available such as binding the Drawing xRef prior to sending them out via the Dv TDM automated transmittal feature.

 

Technical

User Licenses - Perpetual concurrent licenses seamlessly shared between the thick and thin client interfaces.

IT Infrastructure - Network configuration is the most flexible you will find. Manage documents from a single hidden repository or from multiple servers and hidden locations. Force users to use uniform directories with Dv TDM's required database fields and file moving automation. Synchronize databases in multiple locations and enjoy the side benefits of backup and redundancy. LAN/WAN optimization is an option as well.  VIDEO... 

Database Independant - Most organizations use MS-SQL for Dv TDM, other databases are supported, including Oracle and MDB.  VIDEO... 

Customized Data Fields - Add and name indexing fields to suit your needs.

Native File Storage - Does not store the actual files inside the database (as a binary object BLOB) or inside a database vault, instead the native file is always the native file. Dv TDM simply stores files into pre-configured file share locations accessible to the user only through Dv TDM.

 

 

 

 

 

 

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